Job Title: Accounts Payable Specialist
Job Summary
We are seeking a detail-oriented and motivated Entry-Level Accounts Payable Specialist to join our accounting team. This is an excellent opportunity for a recent graduate looking to launch a career in finance or accounting. In this role, you will support the accounts payable function by processing invoices, verifying payment information, maintaining accurate records, and assisting with vendor communications. Based on general knowledge.
Key Responsibilities
- Review, code, and enter vendor invoices into the accounting system accurately and in a timely manner. Based on general knowledge.
- Match invoices with purchase orders, receipts, and supporting documentation. Based on general knowledge.
- Assist with weekly check runs, ACH payments, and other payment processing activities. Based on general knowledge.
- Reconcile vendor statements and help resolve invoice discrepancies or payment issues. Based on general knowledge.
- Maintain organized accounts payable files and documentation for audit and reporting purposes. Based on general knowledge.
- Respond to vendor inquiries in a professional and timely manner. Based on general knowledge.
- Support month-end closing activities by preparing AP reports and assisting with account reconciliations. Based on general knowledge.
- Ensure compliance with company policies, internal controls, and accounting procedures. Based on general knowledge.
- Collaborate with internal departments such as purchasing, receiving, and finance to resolve billing questions. Based on general knowledge.
- Perform other administrative and accounting support tasks as assigned. Based on general knowledge.
Qualifications
- Bachelor’s degree in Accounting, Finance, Business, or a related field preferred. Based on general knowledge.
- Recent graduate or up to 1 year of accounting, finance, internship, or office experience. Based on general knowledge.
- Basic understanding of accounting principles and accounts payable processes. Based on general knowledge.
- Proficiency in Microsoft Excel and other Microsoft Office applications. Based on general knowledge.
- Strong attention to detail and organizational skills. Based on general knowledge.
- Good written and verbal communication skills. Based on general knowledge.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Based on general knowledge.
- Experience with ERP or accounting software is a plus, but not required. Based on general knowledge.
Preferred Skills
- Data entry accuracy and strong numerical aptitude. Based on general knowledge.
- Problem-solving mindset and willingness to learn. Based on general knowledge.
- Ability to work independently as well as part of a team. Based on general knowledge.
- Professional attitude and customer service orientation when working with vendors and internal stakeholders. Based on general knowledge.
Ideal Candidate
The ideal candidate is a recent college graduate who is eager to build a foundation in accounting, enjoys working with numbers, and takes pride in accuracy and follow-through. Based on general knowledge.
