The Accounting Associate is primarily responsible for the proper processing of vendor invoices into the accounting system, coupled with the generation of the weekly accounts payable check run. You will also perform customer sales invoicing daily as needed. Also assist in the processing of the daily cash receipt applications.
Specific duties include, but not limited to:
- Checks for cost discrepancies between vendor invoice and associated cost.
- Sends out vendor invoices to the respective sales staff for their review and approval, noting any cost difference between the invoice and cost.
- Update approved vendor invoices and maintain physical copies to use in the preparation of the weekly check run.
- Reconciles monthly vendor statements for any missing invoices/credits not recorded.
- Updates cost as directed by the sales staff.
- Maintains and manages problematic vendor payable invoices or vendor credits due. Communicates with staff as needed until issue(s) are resolved.
- Enters various approved non-manufacturer vendor invoices. Also enters approved employee expense reports.
- Responsible for the mailing out of weekly vendor checks.
- Phone and email communication with vendors as needed.
- Provides W-9’s and sales tax exemption certificates to vendors as needed.
- Assists VP of Finance and Senior Accountant with special projects as needed.
- Prepares the weekly invoice docs for processing their ACH payment by the VP of Finance.