Summary of Duties:
Under the general supervision of the Deputy Commanding Officer, the Logistics Assistant procures goods and services for Canadian Forces Support Unit (Colorado Springs) (CFSU(CS)) and Canadian Element NORAD (CANELEMNORAD) and is the Contracting and Procurement clerk. The successful candidate will initiate payment via acquisition card, be knowledgeable of the procurement and contracting regulations, and maintain standard operating procedures (SOPs) on CFSU(CS) / CANELEMNORAD contracting and procurement procedures. The Logistics Assistant will be in charge of supplies and material at CFSU(CS), their inventory and stocktaking. In particular, the individual must be knowledgeable of Canadian Armed Forces (CAF) Supply Administration Manual (SAM) with respect to Supply Customer Accounts. The individual is responsible to facilitate the issue and return of military operational clothing and to coordinate supply requirements with the designated base in Canada. The Logistics Assistant also serves as the facility manager for Peterson Space Force Base Buildings 365, 367 and 368, overseeing maintenance requests, conducting minor repairs, and liaising with custodial staff and base managers. Further duties encompass managing a fleet of three vehicles, coordinating with military transportation organizations, and maintaining detailed records and reports. The Logistics Assistant must ensure all forms, applications, and letters dealing with supply and movements are 100% accurate. The Logistics Assistant must be proficient in MS Word and Excel and be familiar with the CAF Military Writing Guide. Any other support duties as assigned by the supervisor.
Procurement and contracting:
- Procure goods and services for the Canadian Forces Support Unit (CFSU) and Canadian Element NORAD (CANELEMNORAD)
- Prepare statements of work, gather quotes and proposals, and prepare contracting documents
- Facilitate payments for goods and services
- Reconcile payment card financial statements and maintain a local budget
- Adhere to procurement and contracting regulations;
Supply Accounts:
- Order, ship and receive military clothing for customers
- Order and receive general supplies, and maintain stores and equipment for Colorado Springs
- Update supply customer accounts, create and maintain records/data
- Issue supplies for event support;
Facility and Fleet Management:
- Initiate work requests for building maintenance and repairs
- Complete minor self-help repairs and maintenance throughout the facility
- Liaise with custodial staff and base contract managers as required
- Coordinate with military transportation organization for the maintenance and operation of three vehicles
- Maintain records and reports for the building and all vehicles
Client Services:
- Attend meetings and provide related advice for planning committees and event organizers
- Provide advice and readily available information to internal and external clients
- Maintain a network of operational contacts with local and foreign military, service providers, suppliers, and local industries.
Area of Selection:
This selection process is open to all applicants legally residing in the Colorado Springs, Colorado region at the time of appointment. Candidates must be legally authorized to work in the United States of America.
Please note that Canadian Element NORAD does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
ESSENTIAL QUALIFICATIONS
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
*Language will be assessed further during the process.
Education:
Candidates will be required to provide proof of the completion of their education.This position requires:
- A Secondary/High School diploma;
Language:
- An Advanced proficiency level (reading, writing, comprehension and speaking) in English.
Experience:
This position requires two (2) years of recent experience in all of the following tasks. Recent experience is within the last five (5) years:
- Working in a/an office environment.
- Providing advice and/or client/customer service, clerical/administrative support.
- Using computer software, Microsoft Word and Excel, a range of office equipment such as computers, printers, scanners, etc.
- Interacting with customers / clients.
RATED REQUIREMENTS
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.
Competencies:
- Analytical Thinking and Problem Solving
- Organization and Coordination
- Focus on Quality and Details
- Resilience and Adaptability
- Client Focus
Abilities:
- Ability to use Microsoft Word and Excel
- Ability to analyze and evaluate information
- Ability to identify issues, solve problems and provide effective recommendations
- Ability to manage multiple tasks while meeting tight deadlines and adapting to changing priorities
- Ability to communicate effectively orally
- Ability to communicate effectively in writing
Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
- Familiarity with Canadian Armed Forces (CAF) processes and administration.
- Experience working in an international environment and/or international organization.
- Experience interacting with government departments and/or officials.
- Operational Requirements:
- Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week.
- Willingness and ability to work on weekdays from 0800 to 1600 hours for 7.5 hours
- Work is performed on-site with limited flexibility for remote work.
- Willingness and ability to work occasional overtime outside normal working hours (e.g. early mornings, evenings and weekends) and potentially on short notice.
- Possess a clean and valid driver’s license.
- Ability to lift/organize boxes weighing up to 30 lbs.
Conditions of Employment:
Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
– Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
– Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
How to Apply
- You must submit your application using the “Apply online” function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
- Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
- You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
- Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
- Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
- Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.
Important Notes
- Only applications submitted in one of the official languages of Canada will be accepted (English or French).
- The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
- Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
- Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
- Reference checks may be sought for candidates who succeeded all of the assessments.
- Please note that Canadian Element NORAD does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
- Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
- As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
- We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-WSHDC@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
- The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at Canadian Element NORAD which might arise following the completion of this selection process.
- For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.
