North Clackamas Parks and Recreation District Deputy Director
Job ID: 106666
Location: Oregon City, Oregon
Full/Part Time: Full Time
CLACKAMAS COUNTY CORE VALUES
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Individual accountability
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We’re always looking to improve. That’s the Clackamas County SPIRIT.
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.
This position will remain open until filled. The first application review will be Monday, October 24, 2022. We reserve the right to close this recruitment at any time on or after that date.
PAY AND BENEFITS
Annual Pay Range: $114,824.09 – $155,011.89
Hourly Pay Range: $55.203890 – $74.524945
Salary offers will be made within the posted pay range and will be based on a candidate’s experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering a variety of gym membership discounts, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee’s date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 16 hours per month of vacation accrual
• 8 hours per month sick leave accrual
• 10 paid holidays and 1 personal day per year
Benefits Information summary:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer-paid 6% PERS retirement contribution (The County currently pays the employee’s share of the retirement contribution.)
• ORSRP members get vested after five years of contributions or when they reach age 65
• A choice of medical plans with vision and prescription drug coverage
• A choice of dental plans
• Chiropractic coverage and alternative care benefits
• Robust EPA and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457 Deferred Compensation Plan
• A variety of optional benefits (See the link below for additional information)
This is a full time non-represented group 2 County position.
JOB DETAILS AND QUALIFICATIONS
The North Clackamas Parks & Recreation District (NCPRD) seeks an experienced, highly-skilled, dynamic, and creative parks and recreation professional with excellent strategic, management, organizational, and interpersonal skills to join our team as the Deputy Director.
The Deputy Director is responsible for planning, coordinating, and administering a comprehensive system of management functions within revenue and expenditure limitations, department requirements, and legal guidelines. In addition, the selected candidate will provide direction to assigned functional service areas to facilitate strategic planning, program development, establishing goals and objectives, personnel management, and communications.
The NCPRD Deputy Director performs operational and managerial services as requested to support the NCPRD Director and may act as the director in their absence. The district is governed by the Board of County Commissioners, serving as the NCPRD Board of Directors. There is also a Board-appointed, eleven-member District Advisory Committee comprised of NCPRD residents.
We want someone who understands urban park, aquatic, and recreation management principles and practices. We seek a responsive and approachable person who recognizes our workforce’s strengths. The ideal candidate should bring the ability to balance the strategic direction of the district while providing the day-to-day operational leadership of the district. This role will engage with the community, civic organizations, NCPRD residents, and patrons to maintain and enhance NCPRD’s brand and stand in the community. They will do this through public outreach and expansion and improve recreation programs and services throughout the district.
NCPRD focuses on diversity and inclusion to meet the needs of underserved populations residing within the district’s challenged socio-economic areas. The Deputy Director will help identify these groups and provide relevant programs, services, and facilities.
The chosen candidate should also be well versed in the social, political, and environmental issues influencing program and project development and implementation. The selected candidate must have a robust and can-do work ethic and be capable of managing multiple tasks while maintaining a sense of humor and promoting a positive, solution-oriented work environment.
The skills essential to this position include innovative and creative thinking, strategic planning, process improvement, coaching, facilitation, participative management, and learning fast.
We are looking for excellent communication and advocacy skills to provide a spirit of connection and collaboration throughout the district.
All these traits contribute to a competitive candidate for this challenging and exciting opportunity.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of eight (8) years of urban park, aquatic, and recreation management experience that would provide the required knowledge and skills to perform the duties of the role
• At least two (2) years of the experience must have been in a leadership or program management role
• Experience with team building and conflict resolution, community planning and organization
• Thorough knowledge of the principles and practices of public administration, including budget, grant and contract administration and government financing methods and funding sources
• Strong interpersonal skills and ability to effectively engage with the community as a representative of the District
• Strong written, verbal, and interpersonal communication skills
• Excellent operational management skills
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver’s license, and possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673
Preferred Special Qualifications/ Transferrable Skills:*
• Certified Park and Recreation Executive (CPRE) certification
• Master’s degree in Parks, Recreation and Tourism Sciences, Business Administration, Public Administration, or other relevant fields of study
• Experience working with elected boards
*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
Duties may include but are not limited to the following:
• Assists the NCPRD director and district management team with division and district budget development and administration; reviews and analyzes financial, operating, and investment policies; researches and recommends funding sources and cost control measures; oversees the propriety of expenditures and establishes financial initiatives and standards; directs and coordinates the development of annual and supplemental budgets; monitors and reviews division budgets, revenues, and expenditures; coordinates presentation of budget proposals to NCPRD Budget Committee, DAC, and NCPRD Board of Directors; coordinates fiscal operations with County Finance.
• Develops and recommends new and revised policies, programs, goals, and objectives; partners with NCPRD Division Directors to establish priorities and direct the preparation of the District’s strategic plans, annual work programs and outcome reporting; monitors division operations to ensure customer service initiatives and target performance metrics are met in compliance with Federal, State, and local statues, rules, regulations and ordinances; develops effective management programs and systems for special services and assigned areas of responsibility.
• In coordination with the NCPRD Director, hires and directs department management staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes professionalism and cooperative team efforts among staff and with other County departments; motivates employees to provide quality service to citizens.
• Provides consultation and operational direction to NCPRD division management on personnel processes including disciplinary action, grievances, staffing and recruitments, employee development, employee relations, promotions, and layoffs; may participate in the collective bargaining process as a member of the negotiating team.
• Plans, organizes, and oversees central administrative functions including accounting, financial reporting, payroll, billing, personnel administration, risk management, information system administration, purchasing, vendor relations, facilities maintenance and clerical support; serves as a liaison to the other County Departments with jurisdiction in these activities; reviews and approves all department contracts and grants; develops, negotiates and/or approves subcontracts; prepares and/or reviews grant proposals; reviews legal issues and coordinates legal action with County Counsel; directs and coordinates the annual audit and works with internal and external audit representatives.
• Assists the NCPRD Director in the administration of district programs and operations including the coordination of staff, consultants and contractors; facilitates and coordinates revenue and resource sharing among the various divisions; develops systems and controls to improve quality of business processes and performance; promotes excellence in customer service, executes customer service enhancement programs, and assists in the development of improved internal communications standards with district management, the County Administrator and the NCPRD Board of Directors.
• Works closely with NCPRD divisions to provide oversight in meeting county risk objectives; exercises sound judgement independently in establishing a safe and health working environment; assists in the inspection of NCPRD facilities and equipment; identifies risk and loss hazards; analyzes, consults and develops loss control and loss reduction measures; investigates events that result in personal injury and/or property damage and loss; ensures compliance with safety regulations, rules, policies, and procedures; coordinates with district staff, and other managers and contacts, regarding the development of policies and procedures related to liability, casualty, and loss control issues for NCPRD.
• Researches, understands, and implements new financial reporting standards; develops, researches, and analyzes procedures for implementation of new and/or existing accounting standards required by the Governmental Accounting Standards Board (GASB); monitors Governmental Accounting Standards Board and the Financial Accounting Standards Board exposure drafts and pronouncements for current standards and announcements of the release of drafts for future requirements. Oversees the maintenance of financial accounting systems and control records; assists divisions and staff in preparing, administering, and reporting on transactions; interprets County fiscal policies and procedures; advises on the proprietary of expenditures.
• Works closely and in convert with County Administration and Public and Government Affairs regarding state, regional, and local issues related to NCPRD; monitors and evaluates legislation, regulations and other issues for their potential impact on NCPRD and communicates updates to the NCPRD Director; establishes rapport, builds coalitions and coordinates with similar departments or agencies in order to support, oppose or amend pending litigation and/or legislative proposals; provides and coordinates information and testimony before legislative committees, regulatory agencies and other appropriate bodies.
REQUIRED KNOWLEDGE AND SKILLS
Thorough knowledge of: Principles and practices of urban park, aquatic and recreation management, personnel management, team building and conflict resolution, community planning and organization; principles and practices of administration including budget, grant and contract administration and government financing methods and funding sources.
Skill to: Communicate effectively, both orally and in writing; prepare and justify budget requests and grant proposals; compose and negotiate contractual agreements; prepare and deliver oral presentations to private and/or public bodies; prepare clear and concise reports; establish and maintain cooperative relationships with County employees and the public; train, direct, evaluate and supervise management, professional and technical personnel in multi-disciplinary team activities; motivate employees to provide quality service to citizens; direct staff in continuous efforts to improve quality, productivity and effectiveness; incorporate team participation in decision-making.
This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department’s business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents..
ABOUT THE DEPARTMENT
The North Clackamas Parks & Recreation District is a service district of Clackamas County dedicated to providing exceptional parks and recreation programs, facilities, and services to District residents and employers. Voters approved the District’s formation in 1990 to provide enhanced urban parks and recreation services in the northern urban portion of the county. Now the second-largest parks district in Oregon by population, the District serves more than 100,000 residents in a large area encompassing the city of Milwaukie and the unincorporated areas of Jennings Lodge, Oak Grove, Sunnyside, and more.
NCPRD protects, maintains, and promotes 42 parks, more than 125 acres of natural areas, and 9.5 miles of trails, including the 6-mile Trolley Trail, North Clackamas Aquatic Park, Hood View Park, and the Milwaukie Center.
NCPRD also offers a wide range of recreational opportunities for residents of all ages. Programs and activities range from swimming lessons to sports leagues, health and fitness, and educational and cultural offerings. The District serves all populations, including older adults and those with disabilities, offering vital social and health services, including nutrition support and transportation services to home-bound individuals.
The District sponsors several community events annually at no cost to participants, such as Movies in the Park, RecMobile, seasonal celebrations, and more. Also, NCPRD sponsors special events, including park grand openings and the annual Airing of the Quilts event, in partnership with the Milwaukie Center’s Friends.
As a county service District, the Board of County Commissioners serves as the District’s Board of Directors. A Board-appointed District Advisory Committee (DAC) comprised of District residents advises the NCPRD Board of Directors on the District’s issues and provides input and recommendations on Board action items. NCPRD currently employs 35 Regular full-time equivalents (FTE) positions and hundreds of seasonal jobs.
To ensure that we optimize the use of taxpayer dollars and continue to provide a high level of service to the citizens of the District, NCPRD management uses a continuous process improvement model in analyzing operations, staffing levels, and capital assets.
Clackamas County only accepts online applications.
Help With Your Application:
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:firstname.lastname@example.org?subject=Application%20Materials%20Question. Our office hours are Monday – Thursday 7:00 a.m. – 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN’S PREFERENCE
Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
James Callahan, Recruiter
To apply, visit https://apptrkr.com/3495914
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